Direct Deposit Advice

Table shows an example of a direct deposit advice, with address, date, amount deposited, and so on

4400 Massachusetts Ave NW	Account/Amount	AU ID: 1234567
Apt XYZ	****1234 879.74	Pay End Date: 09/08/2017
Washington, DC 20016		Advice Date: 09/22/2017
		Advice Number: 123456
		Net Amount: $879.74

The top of your pay advice will display the following information:

Home/In-Session Address

This address is your home address and for students it will be their in-session address

Pay Type (Check or Deposit)

If the payment was direct deposited, the last four digits of the bank account number and the amount deposited will be displayed

AU ID

ID number only displays when printed

Pay period end date

The last day of the reporting period you were paid for

Advice/Check Date

The actual date the payment was made

Advice/Check Number

The number that identifies the payment

Net Amount

The amount actually paid

Sample line from a pay advice, showing leave and tax information for the current pay check

Vacation Balance	Var. Hol. Balance	Sick Leave Balance	Federal Exempt	Additional Fed. Tax	State Code	State Exempt	Additional State Tax
19.48	14.00	43.98	S 01	5.00	DC	00	5.00

Information pertinent to leave and tax withholding is contained in this section:

Vacation Balance

The total hours of vacation available to use.

Variable Holiday Balance

The total amount of variable holiday hours available for use. Note: You may only take this time in a full day increments. Leave must be earned during the fiscal year. One day for each six months worked (May 1st to October 31st and November 1st to April 30th). Leave can used at any time, but if you leave the university prior to the time needed to earn the time, you will have to pay this time back.

Sick Leave Balance

The total hours of sick leave available to use.

Federal Exemptions

The number of exemptions you have claimed on the W-4 form you submitted to the HR/Payroll Office. Note: If you do not see a number, then the Payroll Office has not received/processed a W-4 form for you and are withholding at the highest rate per IRS regulations. If you see S XX where XX corresponds to the calendar year (ie: S 17 for 2017), then you have elected to be exempt from tax withholding.

Additional Federal Tax

The amount of additional money you have requested to be added to your regular withholding amounts per your W-4 form.

State Code

The state where taxes are currently being withheld to. If this state does not match where your tax liability is due, please contact the Payroll Office.

State Exemptions

The number of exemptions you filed on the state withholding form submitted to the HR/Payroll Office.

Additional State Tax

The amount of additional money you have requested to be added to your regular withholding amounts per your state withholding form.

Table showing examples of earnings and tax deductions in a pay advice

	Gross Earnings	Fed. Taxable Amount	F.I.C.A.	Federal W/H Tax	State W/H Tax	Other Deductions	Net Pay
Current	1,250.20	1,154.47	93.10	123.90	57.73	95.73	879.74
Y-T-D	19,703.94	18,297.28	1,365.26	1,901.15	933.50	1,406.66	14,097.37

Reflects the current period and the year-to-date (Y-T-D) amounts. Year-to-date is calculated based on earnings and deductions within the calendar year of payment.

Gross Earnings

The actual total amount paid for all earnings in this pay period

Federal Taxable Earnings

The taxable earnings that will be reported on the applicable year's W-2 form. This amount is derived from the gross wages - pretax deductions + taxable income (ie: tution remission, when applicable)

F.I.C.A.

Combined Social Security and Medicare taxes withheld. Note: The University matches employee contributions sent to the Social Security Administration

Federal Withholding Tax

Federal tax withheld for this pay. Taxes are withheld per the employee's selection on their W-4 form, which are referenced against the payroll system's tax tables during payment calculation.

State Withholding Tax

State tax withheld for this pay. Taxes are withheld per the employee's selection on their state withholding form, which are referenced against the payroll system's tax tables during payment calculation.

Other Deductions

Combined totals of all benefits and deductions withheld from pay.

Net Pay

Actual amount paid (Gross earnings less FICA, Federal Tax, State Tax and other deductions).

Table showing how earnings, such as wages, sick leave, etc., and deductions, such as health insurance, Medicare, etc., show up in a pay advice

Earnings				Deductions
Description	Hours	Current	Y-T-D	Description	Current	Y-T-D
Regular Earnings	70.00	1,250.00	17,529.59	BCBS Medical Ind PreTax	33.22	531.52
Student Earnings - Fica Exempt	0.00	0.00	1,529.59	Ret Match Pre-Tax	62.51	875.14
Admin. Pay W/Benefits	0.00	0.00	35.59	FICA - Medicare	17.65	258.82
Sick Leave	0.00	0.00	62.51	FICA - Soc Security	75.45	1,106.44
Vacation leave	0.00	0.00	500.08	Federal W/H Tax Single	123.90	1,901.15
Holiday Pay	0.00	0.00	250.04	DC W/H Tax - Single	57.73	933.50

The bottom portion of the pay advice contains all pertinent employee earnings and deductions with their period and year-to-date amounts.

Earnings

• Description of earnings paid
• Related hours
• Related current pay
• Related Y-T-D pay

Deductions

• Description of deduction
• Related current deduction amount
• Related Y-T-D deduction amount