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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Adjunct Faculty Payroll Schedule for Summer 2018

Summer adjunct appointments are due to HR by May 1, 2018


Seven-Week Session (A) and Online Learning I (E): May 14 - Jun 28, 2018
Six-Week Session (B): May 21 - Jun 28, 2018

Online Payment for Teaching Actions Due to HR by May 16
Pay Period Payment Employee Information
Changes Due
Pay Day
May 05 - May 18 1 May 16 Jun 01
May 19 - Jun 01 2 May 30 Jun 15
Jun 02 - Jun 15 3 Jun 14 Jun 29

Three-Week Session (C): May 21 - Jun 07, 2018

Online Payment for Teaching Actions Due to HR by May 16
Pay Period Payment Employee Information
Changes Due
Pay Day
May 05 - May 18 1 May 16 Jun 01
May 19 - Jun 01 2 May 30 Jun 15

Second Six-Week Session (D) Jul 02 - Aug 09, 2018 (3 Payments)
Online Learning II (F) Jul 02 - Aug 16, 2018 (4 Payments)

Online Payment for Teaching Actions Due to HR by Jun 27
Pay Period Payment Employee Information
Changes Due
Pay Day
Jun 16 - Jun 29 1 Jun 28 Jul 13
Jun 30 - Jul 13 2 Jul 12 Jul 27
Jul 14 - Jul 27 3 Jul 26 Aug 10
Jul 28- Aug 10 4 Aug 09 Aug 24

Washington College of Law (on Campus): May 29 - Jul 28, 2018

Online Payment for Teaching Actions Due to HR on May 25
Pay Period Payment Employee Information
Changes Due
Pay Day
May 19 - Jun 01 1 May 30 Jun 15
Jun 02 - Jun 15 2 Jun 14 Jun 29
Jun 16 - Jun 29 3 Jun 28 Jul 13
Jun 30 - Jul 13 4 Jul 12 Jul 27
Jul 14 - Jul 27 5 Jul 26 Aug 10

Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. All schedules are subject to change.

Fiscal Year 2018-2019 Biweekly Pay Schedule Covers April 2018 - May 2019


Pay Period Hiring Paperwork
Deadline
Employee Information
Changes Deadline
Time Entry
Due Date
Pay Day
Mar 24 - Apr 06 Apr 02 Apr 04 Apr 09 Apr 20
Apr 07 - Apr 20 Apr 16 Apr 18 Apr 23 May 04
Apr 21 - May 04 Apr 30 May 02 May 02* May 18
May 05 - May 18 May 14 May 16 May 18* Jun 01
May 19 - Jun 01 May 25* May 30 Jun 04 Jun 15
Jun 02 - Jun 15 Jun 11 Jun 13 Jun 18 Jun 29
Jun 16 - Jun 29 Jun 25 Jun 27 Jul 02 Jul 13
Jun 30 - Jul 13 Jul 09 Jul 11 Jul 16 Jul 27
Jul 14 - Jul 27 Jul 23 Jul 25 Jul 30 Aug 10
Jul 28 - Aug 10 Aug 06 Aug 08 Aug 13 Aug 24
Aug 11 - Aug 24 Aug 20 Aug 22 Aug 27 Sep 07
Aug 25 - Sep 07 Aug 31* Sep 05 Sep 10 Sep 21
Sep 08 - Sep 21 Sep 17 Sep 19 Sep 24 Oct 05
Sep 22 - Oct 05 Oct 01 Oct 03 Oct 08 Oct 19
Oct 06 - Oct 19 Oct 15 Oct 17 Oct 22 Nov 02
Oct 20 - Nov 02 Oct 29 Oct 31 Nov 05 Nov 16
Nov 03 - Nov 16 Nov 12 Nov 14 Nov 19 Nov 30
Nov 17 - Nov 30 Nov 26 Nov 28 Dec 03 Dec 14
Dec 01 - Dec 14 Dec 10 Dec 12 Dec 17 Dec 28
Dec 15 - Dec 28 Dec 20* Dec 20* Jan 02† Jan 11
Dec 29 - Jan 11 Jan 07 Jan 09 Jan 14 Jan 25
Jan 12 - Jan 25 Jan 18* Jan 23 Jan 28 Feb 08
Jan 26 - Feb 08 Feb 04 Feb 06 Feb 11 Feb 22
Feb 09 - Feb 22 Feb 18 Feb 20 Feb 25 Mar 08
Feb 23 - Mar 08 Mar 04 Mar 06 Mar 11 Mar 22
Mar 09 - Mar 22 Mar 18 Mar 20 Mar 25 Apr 05
Mar 23 - Apr 05 Apr 01 Apr 03 Apr 08 Apr 19
Apr 06 - Apr 19 Apr 15 Apr 17 Apr 22 May 03
Apr 20 - May 03 Apr 29 May 01 May 06 May 17
May 04 - May 17 May 13 May 15 May 20 May 31
May 18 - May 31 May 24* May 29 Jun 03 Jun 14
*Denotes earlier date than usual
†Denotes later date than usual
Printable PDF available here.

All schedules are subject to change.

Fiscal Year 2018-2019 Monthly Pay Schedule Covers April 2018 - May 2019


Pay Period Hiring Paperwork
Deadline
Employee Information
Changes Deadline
Leave Report
Due Date
Pay Day
Apr 01 - Apr 30 Apr 09 Apr 11 Apr 27* Apr 30
May 01 - May 31 Apr 30* May 02* Jun 01 May 31
Jun 01 - Jun 30 Jun 04 Jun 06 Jul 02 Jun 29
Jul 01 - Jul 31 Jul 02 Jul 04 Aug 01 Jul 31
Aug 01 - Aug 31 Aug 13 Aug 15 Sep 03 Aug 31
Sep 01 - Sep 30 Sep 10 Sep 12 Oct 01 Sep 28
Oct 01 - Oct 31 Oct 08 Oct 10 Nov 01 Oct 31
Nov 01 - Nov 30 Nov 05 Nov 07 Dec 03 Nov 30
Dec 01 - Dec 31 Dec 03 Dec 05 Jan 02 Dec 31
Jan 01 - Jan 31 Jan 02 Jan 02 Feb 01 Jan 31
Feb 01 - Feb 28 Jan 28 Jan 30 Mar 01 Feb 28
Mar 01 - Mar 31 Mar 11 Mar 13 Apr 01 Mar 29
Apr 01 - Apr 30 Apr 08 Apr 10 May 01 Apr 30
May 01 - May 31 May 06 May 08 Jun 01 May 31
*Denotes earlier than usual Printable PDF available here.

All schedules are subject to change.


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.