Petty cash slips will only be accepted between the hours of 9:30am and 4:30pm, Monday through Friday
University departments and student groups that do not have their own petty cash funds may redeem appropriately completed petty cash slips at the student accounts cashier's office. A completed petty cash slip must contain a proper 18 digit budget account number (which must have an object code beginning with 52---), a valid budget account approval signature, and the total amount to be reimbursed. The individual approving the petty cash slip cannot be the person picking up the funds. The person who does pick up the petty cash must sign the “Received by” space on the petty cash slip in the presence of the cashier, and have a photo ID available. No petty cash will be disbursed without a photo ID of the person receiving the funds. All petty cash slips must total $100.00 or less.
The petty cash slip must have valid receipts attached that total the amount written on the petty cash slip. Original tape receipts are usually required, but photocopied receipts will be accepted as long as they are also signed by the approver of the petty cash slip. E-mails and other receipts that are printed from the Internet must be signed and dated by the approver. If no receipt is available, a memo must be written and signed by the approver stating what the reimbursement amounts are explicitly for. The memo must be signed and dated by the approver. Reimbursements for mileage do not require a receipt or a memo, but the number of miles being reimbursed should be noted on the petty cash slip.
Please note that Student Accounts does not provide petty cash slips, they should be ordered as part of the department's supply order.
