You are here: Information for New Hires

Welcome to American University

Welcome to American University and congratulations on your new position. We are proud to have you as a colleague and a member of our community.

As a new employee there are several forms that we'll need to collect from you within your first three (3) days of work. Below are some frequently asked questions by new hires. If your question isn't listed or you'd like additional information please contact the Office of Human Resources at 202-885-2591.

Paperwork to Bring on Your First Day

Employment Eligibility Verification

(Federal I-9) Form

Federal regulations require that an Employment Eligibility Verification (I-9) form be completed no later than three days of your first day of work. The form shows your proof of U.S. citizenship or legal authorization to work in the U.S., as required by the Immigration Reform and Control Act of 1986. Fill out the top section only and present with appropriate, original documentation to an I-9 certified staff member in Human Resources or your department. This form must be certified at AU and on file in HR in order to be paid and before you can log into AU computer systems.

Tax Forms

These forms ensure that we deduct the proper withholding amounts from your pay.

  • Federal Tax form
  • State Tax form (complete the form for your state of residence): District of Columbia, Maryland, or Virginia

Invitation to Self Identify & Emergency Contact Form

We invite you to complete an Invitation to Self-Identify. By completing this form you help us ensure our compliance with Federal reporting requirements. This form is voluntary and will be kept confidential. The emergency contact form provides us with pertinent information regarding emergency contact name(s) and number(s) that may be used in the event of an emergency situation on campus

You will need to have a bank account and know your account number and routing number.

To sign up online:

  1. Login to the myAU Portal. Under 'Personalized Links' on the left side, click on 'Work@AU', then click on 'Eagle-Service - Banking Information'
  2. Click 'Add an Account' and follow the instructions
  3. You will receive an email confirmation once you have successfully submitted your information.

If you have concerns about submitting information electronically, you may contact the Payroll Office at 202-885-3520 to discuss alternatives.

Please be sure to submit your direct deposit information by the deadlines listed in the Payroll Schedule to ensure your deposit occurs as expected.

AU is committed to sustainability and does not issue paper checks. If you do not enroll in direct deposit, you will automatically be issued a TotalPay ™ card and each pay period your pay will automatically be deposited on the card. More information about the TotalPay card™ is available here.

You have two choices. You can wait until you have met the age and service requirements (1,000 hours worked a year, scheduled at 20 hours a week or more*) and AU will enroll you automatically in the plan. Alternatively, you can sign up today to contribute without the 2-to-1 match and begin to make contributions. Just visit myBenefits-Retirement (www.netbenefits.com/au) and follow the instructions to enroll. *Please contact the benefits team in human resources for more details about eligibility.

You may be. If you have a year of service at another non-profit, we recommend you complete the Retirement Eligibility Verification form as soon as you can, as your prior employer will need to certify that you worked 12 months in a full-time position along with some other information, in order for you to be eligible.

As a part time staff member, you can register for training and professional development opportunities by having your supervisor send an email to training@american.edu, detailing the course name, date and time, and your name and AU ID number. To view courses being offered, download the HR Training Catalog.

The payroll team is experienced in assisting our foreign national faculty and staff. To learn more and schedule an appointment, go to the Foreign National Information page in the Payroll section of our website.

Frequently Asked Questions

  • Where do I find my time sheet?
    Time sheets and leave reports are found on the myAU.american.edu portal under the Work@AU navigation. Bi-weekly time sheets are due every two weeks. Just fill out the time you worked and click "Sign" and it will be routed to your supervisor for signature.

  • How do I sign up for parking?
    A monthly parking permit at AU is $126 per month paid as a pre-tax payroll deduction.

    We also offer a PayByPhone discount code. The code allows commuters to park in general parking areas on campus and take advantage of a $0.75 per hour rate (plus the $0.35 service fee). Users will select the PayByPhone "Virtual Self-Park Code" before proceeding to checkout utilizing the PayByPhone parking smart phone application or by dialing 1-888-450-7275.

    Parking is enforced on weekdays between 8:00 am and 5:00 pm. Visit Parking and Traffic for more information.