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Human Resources Newsletter - February 2017

Nominate Your Staff Colleagues for the 2017 Staff Performance Awards by March 1

2017 Staff Performance Awards: Make your nominations by March 1, 2017

Each year American University honors exceptional staff members through the Staff Performance Awards Program. This program is designed to promote and reward outstanding performance by staff at the university. Recognize your colleagues for their outstanding contributions to AU and make your nominations by Wednesday, March 1, 2017.

Who Can Submit Nominations? 

Nominations may come from supervisors, subordinates, peers, faculty, and students. The Staff Performance Awards Program Project Team will review nominations and select winners. 

Who is Eligible? 

You may nominate an individual, group, or team. Only full-time staff members can be nominated for the six awards below: 

  • Maria Bueno Lifetime Achievement Award

  • Collaboration Award

  • Customer Support Award

  • Diversity & Inclusion Award

  • Innovation & Change Award

  • Service to AU Community Award 

NEW FOR 2017 - The Faculty & Staff Collaboration Award 

The Faculty & Staff Collaboration Award promotes and rewards outstanding collaborative efforts between faculty and staff at the university. This new award is in addition to the existing staff awards sponsored by HR. The award recognizes faculty and staff whose collaborative efforts break down barriers and makes American University an exceptional place to live and work. There will be one award granted annually and the award will be presented during Staff Appreciation Week. 

Eligibility for the Faculty & Staff Collaboration Award

  • Nominations must include a minimum of one faculty and one full-time staff member; 
  • Collaborative efforts must exhibit a positive impact towards strengthening faculty/staff relationships.

Award winners will receive an award certificate, invitation to a special luncheon, a day off from work, $750 per person monetary award, not to exceed $5,000 for a group award (subject to tax) and a photograph with the university president, provost, and their division vice president.

How to Make Nominations 

To nominate a full-time staff member for any of the staff awards and a full-time faculty member for the Faculty Staff Collaboration Award, log on to the myAU portal, click “Work@AU,” then select, “HR: Staff Awards Nomination.” Complete the form in its entirety, then click “Submit.” Nomination forms must be submitted by Wednesday, March 1, 2017. Award winners will be announced this summer during Staff Appreciation Week.

Click here to view the 2016 Staff Performance Awards winners.

Nominations for Faculty Awards 

Faculty, staff, and students may nominate faculty for the University Faculty Awards. Submit your nominations by Monday, February 20, 2017. Awards will be presented at the Faculty Recognition dinner in April. Click here to view the list of faculty awards and criteria for each. For more information about Faculty Awards and how to make nominations, visit the University Awards page.

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AhealthyU Calendar

Weight Watchers®

Thursdays | 12pm | Main Campus

AU Farmers Market

Wednesdays | 11pm - 4pm | Quad

From the Farmer

Tuesdays | Afternoons MGC, WCL, & 3201 New Mexico Ave. 

Group Exercise Classes for Faculty & Staff 

Monday – Friday | Now - April 28

AhealthyU Calendar

One-on-One Retirement Sessions

Fidelity
Tuesday, March 7
Wednesday, March 8

Click here to schedule.

TIAA
Wednesday, February 22
Thursday, March 9
Wednesday, March 22

Call 800-732-8353 to schedule.

Dr. Seuss Day of Service: March 2, 2017

Help promote literacy by volunteering to read with kids at local D.C. schools. Register by Friday, February 24, 2017.
For questions, contact Jose Cadiz at jcadiz@american.edu.

HR Newsletter Archives

Read past issues of the Human Resources Newsletter

How to Contact Us

Human Resources
(202) 885-2591

Follow us on Twitter @AUemployees

Performance Management Program Review and Redesign Update

In 2016, The Office of Human Resources (HR) began assessing AU’s Performance Management Program (PMP) to redesign the program to make it simpler, more relevant, and more useful to staff and managers.

To support the PMP initiative, HR engaged CEB, a best practices insight and technology company who are at the forefront of the changes in PMP that companies around the country have been making to resolve wide spread dissatisfaction with performance management. CEB assisted us with data collection, which included CEB’s knowledge base, industry best practices, and surveys and focus groups of AU’s staff, managers, and university leaders. 

Some of the major themes that we heard from our surveys and focus groups were: 

Things that are working: 

  • Cascading goals help AU to achieve its strategic goals;

  • The ability to create custom goals is appreciated;

  • The Year-end meeting is valuable; and

  • Managers regularly provide constructive and positive feedback, acknowledge successes, and work on career development, although manager perception of this type of coaching was higher than staff perception. 

Opportunities for improvement and change:

  • The process is disjointed and overly complicated including too many requirements and competencies;

  • The program is viewed as inflexible and a “once a year” activity that is disconnected from day-to-day activities;

  • There are opportunities for focused manager training;

  • The link between the PMP and merit is not clear because of the small merit pool; and

  • There is an appetite for 360˚feedback.

In December 2016, HR convened a PMP design team comprised of a diverse group of leaders throughout the university (see the list below for the design team members) to review the findings and define the parameters of the new program. The design team spent a full day discussing the current state, best practices, and recommendations from CEB. The team concluded that the complexity of the design elements require further discussion. 

While work on the PMP is ongoing, we recognize that it is important for you to continue to capture and acknowledge the hard work that you are doing. We also recognize the need to lighten and enhance the PMP process for both staff and managers. Although there will not be a formal Mid-year discussion, we encourage all staff and managers to continue to connect to discuss progress towards goals, celebrate successes, and identify and clear obstacles. 

Although the PMP review and redesign are in progress, the Year-end review will occur in June and appraisals will be due on Monday, July 31. If you have not yet entered your goals for the 2016-2017 PMP cycle, please take this opportunity to record 3-6 goals in AsuccessfulU. It is also an opportunity to note your progress towards these goals. The progress notes will populate in the Year-end form. A brief guide on how to add or edit your goals is attached below and available on AsuccessfulU. 

View the PMP Design Team

Guide to Add or Edit Goals

If you have any questions about the PMP or the status of the redesign initiative, please email AsuccessfulU@american.edu.

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Staff Annual Leave: Use it or Lose it by April 30

Calendar icon with magnifying glass.

Did you know that no more than 15 days of earned annual leave may be carried beyond the end of the fiscal year (Sunday, April 30, 2017)? Work with your supervisor to plan and schedule your use of annual leave.

Fifteen-day carry-over means that for employees with a 35-hour workweek, the limit is 105 hours of earned annual leave. For employees with 28-hour workweek, the limit is 84 hours of earned annual leave. For employees with 40-hour workweek, the limit is 120 hours earned annual leave.

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Coming Soon: View Your Total Compensation Statement

There is more to your compensation at American University than salary alone. The 2016 Total Compensation Statements will be available next week. View your confidential, personalized statement highlighting the real value of your total compensation package exclusively on myBenefits. To access myBenefits log on to the myAU Portal, click on “Work@AU” then select “Benefits: myBenefits.”

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Online University Directory

If you’re missing your hard copy of the Information Guide that is typically published in December, don’t fret. We have a new online system that is coming in March that will be easy to use and always up to date! 

The Info Guide is the “yellow pages” of the university, with telephone and office location information of the faculty and staff by school or administrative function, as well as an alphabetical listing. With the implementation of the new online directory, you will be able to search by schools or offices and see the reporting structure within a unit. Each school or administrative department will also be able to customize the information shown in their directory, such as a frequent request for information that you don’t need to know the person’s name (i.e., employee verification). 

What do I need to do? 

Well, it depends. The information that appears on the directory is only as good as the data that is in the system. Is your current phone and office location information up-to-date? Do you even know what your listing is displaying? To check and update your campus contact information: 

  1. Visit the myAU portal;
  2. Login and go to the HR/Payroll Connection under the Work@AU navigation bar to the left;
  3.  In the HR/Payroll Connection, click on the “Summary” tab;
  4. Your campus information appears at the top of the page under “My Summary Information;”
  5. Update any of your AU contact information by clicking the “Change Campus Address.”

Look for more information about the new online directory in March.

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Kaiser Permanente® Urgent Care Centers Open in Fredericksburg and Baltimore

Get access to care near you. Kaiser Permanente participants can now take advantage of two new Urgent Care facilities at the Fredericksburg and Baltimore Harbor Kaiser Medical Center locations.

New Kaiser Urgent Care Locations Map

Urgent Care at Fredericksburg Medical Center

1201 Hospital Dr.

Fredericksburg, VA 22401

Hours

  • Monday through Friday: 5:30pm - 1am.

  • Saturday, Sunday, and holidays: 9am - 5pm.

Urgent Care at Baltimore Harbor Medical Center

815 E. Pratt Street
Baltimore, MD 21202

Click here for more information on this location.

Hours

  • Monday through Friday: 5pm – 1am.

  • Saturday and Sunday: 9am - 5pm.

Click here for more information on this location.
Note: Pharmacy, laboratory, and radiology departments will also be open during these hours to support urgent care needs.
For more information about the advantages of Kaiser Permanente's Urgent Care services visit kp.org/urgentcare/mas.

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Register for The 7 Habits of Highly Effective People® 3-Day Course

The 7 Habits of Highly Effective People, registration now open

Learn the power of effectiveness, goals, and the secrets to personal success. The 7 Habits of Highly Effective People® program has provided the ultimate in productivity training for thousands of people and organizations worldwide. This program is based on Steven Covey's best-selling book and is considered one of the most impactful books written on personal effectiveness, leadership development, and change.

This three-day course offered by the Office of Human Resources, will give you the tools to be more focused, develop strong relationships, and to achieve a work-life balance. To register visit AsuccessfulU via the myAU portal. Click on “Learning” on the home menu and use the search tool to locate the course listing.

Session Schedule 

Tuesdays, 9am - 4pm 

  • 3/14/17 | MGC 247

  • 3/21/17 | MGC 247

  • 3/28/17 | Hughes Formal Lounge

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Stay Informed: Updates from Staff Council

American University Staff Council logo

Staff Council is committed to serving and supporting your needs. Stay informed and engage with us as we work to enhance the AU experience for all members of our community.  

Some of our recent efforts on behalf of AU staff include: 

  • Working with the Office of Human Resources on a proposal to create “affinity networks” on campus for staff with like interests.
  • Participating in a focus group with the Workplace Learning and Development team on the proposed redesign of the Performance Management Process (PMP).
  • Collaborating with the Faculty-Senate for the “Teach, Organize, Engage” forum (held on January 18, 2017).

Coming Soon

This year we plan to continue our “Teach. Learn. Grow” lunch and learn series (upcoming sessions: March 7 and April 4, 2017) and are currently preparing for our second Personnel Conference. 

We look forward to expanding our advocacy efforts and providing forums for topics that are important to you. Contact us if you have ideas for events or service opportunities. Our meetings are open to all and are held the first and third Tuesday of every month from 11:30am to 1:00pm. Check our website or Today@AU for current dates and locations.  

Connect with Staff Council

Facebook
Twitter @AUStaffCouncil
Click here to view your 2016-2017 Staff Council Liaisons.

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WLD February - March Training Calendar

2016-2017 WLD I AM AU Training Catalog. AU faculty and staff engage in a seminar.

Register for the instructor led courses listed below by logging into AsuccessfulU, AU's online training registration system via the portal.

How to Access the Learning Module in AsuccessfulU:

  • Click here to access AsuccessfulU’s portal page.
  • Click the "Go to AsuccessfulU" button in the middle of the page.
  • From the "Home" tab on the top left of the page click on "Learning" from the drop down menu.
  • This will launch your personal profile in the “Learning” tab. You can search and register for training sessions here.

DATE TIME TITLE
Wednesday, February, 15
1:30 p.m. – 3:30 p.m Managing Multiple Projects
Monday, February, 20
1 p.m. – 5 p.m. Creating a Service Culture
Wednesday, February, 22
9 a.m. – 12 p.m.  Handling Conflict
Thursday, February, 23
1 p.m. – 4 p.m. Improving Personal Productivity
Thursday, March, 9
9 a.m. – 5 p.m. People Management Basics
Tuesday, March, 14
9 a.m. – 4 p.m. The 7 Habits of Highly Effective People® (Session 1 of 3)
Wednesday, March, 15
10 a.m. – 12 p.m. Flex Work Arrangement Manager Training Session
Tuesday, March, 21
9 a.m. – 4 p.m. The 7 Habits of Highly Effective People® (Session 2)
Thursday, March, 23
1 p.m. – 3 p.m. Cloud Collaboration
Tuesday, March, 28
9 a.m. – 4 p.m. The 7 Habits of Highly Effective People® (Session 3)
Thursday, March, 30
2 p.m. – 3 p.m. Process Mapping

Note: Scheduled course offerings are subject to change. Please check Today@AU for updated listings.

View the new professional development catalog to see professional development course offerings for 2017.

Please contact the Workplace Learning and Development team at AsuccessfulU@american.edu with any questions.

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AU Office of Human Resources