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FAQ | Declined Proposals

I received a Just-In-Time (JIT) request. Does that mean my proposal was funded?

Agency request for JIT information is a good sign but does not necessarily mean that a project will be funded.

A just-in-time request (although the name of the request may vary by funding agency) occurs when a funding agency is considering funding a submitted proposal/application but requests additional information or documentation. JIT information or documentation can be submitted in different ways (for example through NIH's JIT module), and it generally reduces the number of documents required at the proposal stage. Sometimes principal investigators submit JIT information directly (with coordination from OSP); other times, OSP must submit.

Typical JIT requests are:

  • Up-to-date current and pending support
  • Institutional certifications
  • Proof of compliance approval, for example from IRB (human subjects) or IACUC (animal research)

Click here to view an example of a NIH JIT request.

Why didn't I get my award?

Sponsors receive many more proposals than they can fund. It may be a question of timing or resources. Do not always assume that something is wrong with the proposal. As with many things, persistence is the key to success.

Generally, the principal investigator (PI) receives sponsor comments. To understand and gain additional information as to why your proposal was not funded, specifically refer to the reviewer's comments. In rare instances, OSP sometimes receives reviewer's comments, which they would then refer back to the PI.

How do I get additional sponsor feedback?

If permitted, contact the program official to gather information on the weaknesses and strengths of your proposal. The federal government is required to make review results available in a format of their choice. They may agree to a conference call, provide reviewer comments, or send a letter synthesizing the comments. Your assigned Office of Sponsored Programs staff member can help you with this request although some agencies require that the request come from the Principal Investigator/Project Director. Private funding sources may or may not have the resources to provide feedback on your proposal and are not required to do so.

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