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Office of Information Technology Newsletter

OIT Senior Leadership Team

Fall 2012

Read the latest news and updates regarding AU's information technology services.

CIO Update

A Message from Dave Swartz

CIO  Swartz

AU chief information officer Dave Swartz would like to invite you to review our fall 2012 newsletter. Learn about our exciting recent accomplishments and upcoming initiatives.

>> Read the CIO's Update


Our Featured Stories

Celebrating our Shared Success

Student Using Mobile Device

Check out the Office of Information Technology's Year-in-Review 2011-2012 publication, which depicts our alignment with the AU Strategic Plan. Read about our upcoming and recently completed initiatives.

>> Read the Year In Review Report

CIO Wins Award for Leadership in Higher Education Information Technology

CIO Dave Swartz Wins EDUCAUSE Leadership Award

Did you hear the news? On November 7th, CIO Dave Swartz received the EDUCAUSE Leadership Award in front of over 6,000 colleagues at the fall 2012 Annual Conference of EDUCAUSE, a nonprofit association advancing higher education through the use of information technology.

>> Learn about the EDUCAUSE Leadership Award

Online On Time - IT Onboarding Program Launches for New Staff

Staff Onboarding Program

What does every new employee need as soon as they start work? You guessed it, a computer, a desk telephone, and basic access to the network and email. Learn about the partnership between the Office of Information Technology and Human Resources to develop a new process for the way newly hired full-time staff obtain basic IT access, so they can get up and running on their first day of employment.

>> Learn about the Online On Time - IT Onboarding Program

Don't Rush to Upgrade to Windows 8

Windows 8 Screen

Have the television commercials for Windows 8 got you eager to upgrade, now that it has been released? The Office of Information Technology would like to caution against immediately upgrading your personal computer, as there will inevitably be compatibility issues with some applications and support will be limited. AU will plan to migrate AU-owned workstations in the future.

>> Learn about Windows 8 Support 

AU's Website Goes Mobile

AU Mobile Site

Have you used the new AU mobile website? It is gaining in popularity with over 50,000 page views per month this fall. Check out the 14 applications that provide services in high demand from AU students, faculty, and staff.

>> Learn about AU's Mobile Site

Increased Internet Bandwidth

Internet Bandwidth Graph

Have you noticed that AU's Internet connection has significantly improved from the end of last year? That is because we more than doubled the capacity. Learn about the bandwidth and other network infrastructure upgrades that were made over the summer.

>> Learn about the Network Infrastructure Upgrades

MyAU Portal Gets An Upgrade

MyAU Portal Landing Page

You probably didn't notice it, but the MyAU portal received a behind the scenes upgrade in late October. This modernized the underlying architecture and introduced several useful new features.

>> Learn about the Portal Upgrade



Eight New Technology Training Courses Available

Have you seen the exciting new training courses that are being offered to the AU community? Learn about the new features of CommonSpot, 25Live, SharePoint, popular Colleague Financials reports, and Microsoft Excel advanced topics.

>> Learn about the New Training Courses

Facilitating Self-Service Space Reservation

Meeting Room

Did you know there is a new self-service space reservation process, where you can instantly reserve many popular locations yourself? Learn about the system upgrade that makes this possible.

>> Learn about the new Self-Service Space Reservation Process


Reducing Your Digital Risk

Security Video Clip

Do you want to be more informed to combat cybersecurity attacks at work or home? Take a few minutes to learn some tips to protect yourself, your family, and AU by viewing relevant security awareness videos from the collection of 30, 2 to 4 minute segments, branded as Reducing Your Digital Risk.

>> Learn about the Security Awareness Videos

Modernizing Our Virtual Private Network

JunOS Pulse client on iOS Devices

Have you ever wanted to update a university web page from your iPad or to connect to another resource remotely that requires you to be on the AU network? If so, you might want to learn about the Junos Pulse client that is available, after the latest upgrade to our Virtual Private Network (VPN).

>> Learn about the VPN Upgrade

Developing an IT Infrastructure Master Plan

SOC McKinley main lobby

With all of the campus construction either currently underway or planned for the next few years, it seemed prudent to map out the IT infrastructure standards and requirements. Learn about the recent effort to develop a comprehensive IT Infrastructure Master Plan.

>> Learn about the IT Infrastructure Master Plan

Document Imaging Becoming a Reality

Document Imaging

Do you deal with a large volume of paper or electronic documents? If so, you may be interested in learning about the first implementations of Perceptive Software's ImageNow product. Learn about the pilot implementations and key features that merited a unanimous decision to recommend this solution.

>> Learn about the Document Imaging Solution

Implementing SharePoint Team Sites

SharePoint Team Site Sample

Have you heard about the impact that Microsoft SharePoint Team Sites have been making for campus departments and cross-functional working groups? Learn how Team Sites are being used, what training courses are available, and how you can request a Team Site in the future.

>> Learn more about Team Sites

By The Numbers



of OIT customers indicated they were satisfied with the overall support provided


support requests received per month on average by OIT & our partners



percentage of time AU's core services are available for use