Dissertation Committee Form & Instructions
Scroll to the bottom of the page for the committee approval form and instructions. This form has been slightly modified from past versions.
For the Fall 2015 semester, dissertation committee approval forms will not be accepted after December 1, 2015. Forms will not be processed during Winter Break.
For the Spring 2016 semester, dissertation committee approval forms will not be accepted after April 19, 2016.
Please allow up to two weeks for processing and review.
Forming the Committee
American University’s Graduate Academic Regulations state that doctoral students consult with their academic advisor or major professor to nominate a dissertation committee. Each committee member must agree to joining the committee. The nominated doctoral committee is reviewed and approved by the Doctoral Program Director and the Associate Dean of Graduate Studies from the academic unit. Proposed members of the doctoral committee are nominated to provide supervision and expertise in the implementation of the dissertation research project. The Doctoral Dissertation Committee Approval Form is used to formally designate the chair and members of a dissertation committee. Each committee must have a minimum of three committee members; however, most committees will consist of four members. The Graduate Academic Regulations provide extensive guidance on the composition of doctoral dissertation committees at: http://www.american.edu/provost/grad/grad-rules-and-regulations.cfm#4.5.4 Doctoral students and their major professors should review relevant sections of the Graduate Academic Regulations prior to nominating a doctoral dissertation committee.
The review and approval of the Doctoral Dissertation Committee Approval Form by the Dissertation Council is intended to ensure that proposed dissertation committees contain members who are research active and have expertise in the proposed research topic, relevant methodologies and intended data analyses. In addition, the approval of proposed doctoral dissertation committees is intended to be a check of adherence to the current AU Graduate Academic Regulations.
The doctoral student should work with their academic advisor or major professor to create the following additional submissions:
• An abstract of the dissertation proposal. The abstract of the dissertation proposal should include a concise summary of the following elements: (a) the scope and significance of the research topic; (b) a brief summary of current literature supporting the significance of the proposed research topic; (c) the proposed research question and hypothesis (as applicable); (d) the proposed research methodology for the evaluation of the research question; and (e) the analytic plan for proposed data collection. The abstract must be no more than five (5) pages long but may be much shorter if the relevant information is provided.
• A copy of relevant research assurance certifications (e.g., from the IRB, IACUC or the IBC) and research training certifications (e.g., RCR, human subjects trainings)
• A rationale for the inclusion of the each of the proposed dissertation committee members. The narrative description should briefly summarize the proposed committee members’ (a) areas of research expertise, (b) current research activities and (c) anticipated roles in the implementation and completion of the dissertation research project. The rationale must be no more than three (3) pages long, but may be much shorter as each proposed committee member may only warrant a paragraph of justification.
Additional submissions will be accepted as a pdf or Microsoft Word document.
Getting signatures and submitting the documents
All forms are writable pdf documents. You need to fill out all text before obtaining digital signatures. Once a form is signed, none of the text can be changed. As a result, we strongly recommend getting verbal agreements from your committee members before asking them to sign a document. Like a physical document, you need to obtain signatures one person at a time since digital signatures cannot be cut or copied. The applicant needs to send it to one individual by email, have the individual sign it electronically, and then receive the document back by email with that individual’s signature. The student should then send it to the next individual. For more information about digital signatures, see http://www.american.edu/provost/grad/pdfforms.cfm.
When all documents are ready, email the approval form and the additional submissions to email@example.com. The Dissertation Council will return a decision within two weeks regarding approval of the committee.
Adding or changing committee members and adding external readers
Every doctoral dissertation committee must have one reader external to the department in which the doctoral student is a candidate. The external reader may also be external to the university, as warranted. External readers do not need to be determined at the inception of the dissertation committee, but must be decided prior to the defense by the chair of the committee.
To add an external reader or to make a change to the committee membership, complete the Change in Doctoral Dissertation Committee Approval Form.
Questions regarding the Doctoral Dissertation Committee Approval Form and supporting materials can be sent directly to firstname.lastname@example.org.
Use this form (in writable PDF format) to name your dissertation committee or make changes to the members of your committee. Please review this FAQ on writable PDFs before completing the dissertation committee form below.