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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

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Biweekly Payroll
Monthly Payroll
Adjunct Faculty

Biweekly Payroll Schedule(May 2024 - December 2025)

All business processes and pay inputs must be submitted to payroll by close of business, at least four (4) business days before pay day.

For the biweekly payroll, this is typically the Monday before pay day, but may be earlier on weeks when a university holiday occurs.

Biweekly Payroll Schedule for May 2024-December 2025
Pay Period Pay Day Timesheet Approvals Due By End of Day Retroactive Adjustment Period***
Timesheets Unlock
Retroactive Adjustment Period***
Close Time Entry
May 11 – May 24 May 31, 2024 May 27, 2024 May 30, 2024 July 5, 2024
May 25 – Jun 07 June 14, 2024 June 10, 2024 June 13, 2024 July 19, 2024
Jun 08 – Jun 21 June 28, 2024 June 24, 2024 June 27, 2024 August 2, 2024
Jun 22 – Jul 05 July 12, 2024 July 8, 2024 July 11, 2024 August 16, 2024
Jul 06 - Jul 19 July 26, 2024 July 22, 2024 July 25, 2024 August 30, 2024
Jul 20 – Aug 02 August 9, 2024 August 5, 2024 August 8, 2024 September 13, 2024
Aug 03 - Aug 16 August 23, 2024 August 19, 2024 August 22, 2024 September 27, 2024
Aug 17- Aug 30 September 6, 2024 September 3, 11:00 a.m.** September 5, 2024 October 11, 2024
Aug 31 – Sep 13 September 20, 2024 September 16, 2024 September 19, 2024 October 25, 2024
Sep 14 – Sep 27 October 4, 2024 September 30, 2024 October 3, 2024 November 8, 2024
Sep 28 – Oct 11 October 18, 2024 October 14, 2024 October 17, 2024 November 22, 2024
Oct 12 – Oct 25 November 1, 2024 October 28, 2024 October 31, 2024 December 6, 2024
Oct 26 – Nov 08 November 15, 2024 November 11, 2024 November 14, 2024 December 20, 2024
Nov 09 - Nov 22 November 29, 2024 November 25, 2024 November 28, 2024 January 3, 2025
Nov 23 – Dec 06 December 13, 2024 December 9, 2024 December 12, 2024 January 17, 2025
Dec 07 – Dec 20 December 27, 2024 December 16, 11:00 a.m.** December 26, 2024 January 31, 2025
Dec 21 – Jan 03 January 10, 2025 January 6, 2025 January 9, 2025 February 14, 2025
Jan 04 - Jan 17 January 24, 2025 January 17, 11:00 a.m.** January 23, 2025 February 28, 2025
Jan 18 – Jan 31 February 7, 2025 February 3, 2025 February 6, 2025 March 14, 2025
Feb 01 – Feb 14 February 21, 2025 February 17, 2025 February 20, 2025 March 28, 2025
Feb 15 – Feb 28 March 7, 2025 March 3, 2025 March 6, 2025 April 11, 2025
Mar 01 – Mar 14 March 21, 2025 March 17, 2025 March 20, 2025 April 25, 2025
Mar 15 – Mar 28 April 4, 2025 March 31, 2025 April 3, 2025 May 9, 2025
Mar 29 – Apr 11 April 18, 2025 April 14, 2025 April 17, 2025 May 23, 2025
Apr 12 – Apr 25 May 2, 2025 April 28, 2025 May 1, 2025 June 6, 2025
Apr 26 – May 09 May 16, 2025 May 12, 2025 May 15, 2025 June 20, 2025
May 10 – May 23 May 30, 2025 May 23, 11:00 a.m.** May 29, 2025 July 4, 2025
May 24 – Jun 06 June 13, 2025 June 9, 2025 June 12, 2025 July 18, 2025
Jun 07 –Jun 20 June 27, 2025 June 23, 2025 June 26, 2025 August 1, 2025
Jun 21 – Jul 04 July 11, 2025 July 7, 2025 July 10, 2025 August 15, 2025
Jul 05 – Jul 18 July 25, 2025 July 21, 2025 July 24, 2025 August 29, 2025
Jul 19 – Aug 01 August 8, 2025 August 4, 2025 August 7, 2025 September 12, 2025
Aug 02 – Aug 15 August 22, 2025 August 18, 2025 August 21, 2025 September 26, 2025
Aug 16 – Aug 29 September 5, 2025 August 29, 11:00 a.m.** September 4, 2025 October 10, 2025
Aug 30 – Sep 12 September 19, 2025 September 15, 2025 September 18, 2025 October 24, 2025
Sep 13 – Sep 26 October 3, 2025 September 29, 2025 October 2, 2025 November 7, 2025
Sep 27 – Oct 10 October 17, 2025 October 13, 2025 October 16, 2025 November 21, 2025
Oct 11 – Oct 24 October 31, 2025 October 27, 2025 October 30, 2025 December 5, 2025
Oct 25 – Nov 07 November 14, 2025 November 10, 2025 November 13, 2025 December 19, 2025
Nov 08 – Nov 21 November 28, 2025 November 24, 2025 November 27, 2025 January 2, 2026
Nov 22 – Dec 05 December 12, 2025 December 8, 2025 December 11, 2025 January 16, 2026
Dec 06 – Dec 19 December 26, 2025 December 17, 2025** December 25, 2025 January 30, 2026

**Due dates marked with asterisks are adjusted to accommodate weeks with holidays.
***Workday allows self-service adjustments to time entered. Adjustments will appear on the next regularly scheduled paycheck. For adjustments needed after the Close Time Entry date, please contact hrpayrollhelp@american.edu.

All schedules are subject to change.

printable PDF is also available.

Monthly Payroll Schedule(June 2024-December 2025)

Changes are due at least four business days before payday.
*Due dates marked with asterisks are early to allow sufficient payroll processing during weeks with holidays. 

Monthly Payroll Schedule
Pay Period Changes Due End of Day Payroll Payment Date
Jun 01 – Jun 30 Jun 24 Friday, June 28, 2024
Jul 01 – Jul 31 Jul 26 Wednesday, July 31, 2024
Aug 01 – Aug 31 Aug 26 Friday, August 30, 2024
Sep 01 – Sep 30 Sep 24 Monday, September 30, 2024
Oct 01 – Oct 31 Oct 25 Thursday, October 31, 2024
Nov 01 – Nov 30 Nov 22* Friday, November 29, 2024
Dec 01 – Dec 31 Dec 16* Tuesday, December 31, 2024
Jan 01 – Jan 31 Jan 27 Friday, January 31, 2025
Feb 01 – Feb 28 Feb 24 Friday, February 28, 2025
Mar 01 – Mar 31 Mar 25 Monday, March 31, 2025
Apr 01 – Apr 30 Apr 24 Wednesday, April 30, 2025
May 01 – May 31 May 23* Friday, May 30, 2025
Jun 01 – Jun 30 Jun 24 Monday, June 30, 2025
Jul 01 – Jul 31 Jul 25 Thursday, July 31, 2025
Aug 01 – Aug 31 Aug 25 Friday, August 29, 2025
Sep 01 – Sep 30 Sep 24 Tuesday, September 30, 2025
Oct 01 – Oct 31 Oct 27 Friday, October 31, 2025
Nov 01 – Nov 30 Nov 21* Friday, November 28, 2025
Dec 01 – Dec 31 Dec 17* Wednesday, December 31, 2025
Time Off Approvals in Workday:
Time Off requests should be submitted in advance for annual leave and for sick leave as soon as possible; requests will be charged against the balance when it occurs.
Managers should monitor their Workday inbox to regularly approve Time Off requests.

All schedules are subject to change.

A printable PDF is also available.

Adjunct Faculty Biweekly Payroll

Adjunct faculty are paid on a variety of biweekly and monthly schedules depending on the position and the period of instruction. You can view your schedule in Workday by doing the following:

View Your Payment Details in Workday

  1. After logging into Workday, click on the profile icon in the upper right-hand corner of the Workday screen. 
  2. Click on View Profile.
  3. Click on Compensation in the menu on the left-hand side of the screen.
  4. Click on Current Activity Pay tab at the top of the screen.
  5. Click on the View Payment Details button.
  6. The Period Activity Payment Details screen will display: 
    1. the total Scheduled Amount to be paid
    2. the Payment Amount to be included in each paycheck
    3. the Scheduled Date* (which is the end of the biweekly pay period in the example below)
    4. the Paid Date

Adjunct pay in Workday

* To determine the payment date for upcoming payments, the Scheduled Date on the Period Activity Payment Details screen will correspond to the last day of the pay period on the biweekly schedule tab (for most adjuncts) or the monthly schedule tab (for adjuncts who have primary postitions at AU that are on the monthly pay schedule).

Not sure which pay group you are in? 

From your Workday profile: 

  1. Click on Job on the left-hand menu. 
  2. Click on the Organizations tab at the top of the screen. 
  3. Scroll down to the Pay Group Organization Type
  4. The Monthly or Biweekly pay group will be listed in the Organization column. 

Adjunct Faculty Holding Staff Positions at the University 

For adjunct faculty who also hold full time positions at American University, pay groups are assigned based on the adjunct’s primary role.  This means if you are a salaried employee on the monthly payroll, the pay for your adjunct position will also be paid on the same paycheck as your primary position. Similarly, employees who hold a primary role that is paid on the biweekly payroll will receive their adjunct pay on the biweekly payroll along with the wages for their primary position. 

Can I receive my adjunct pay on a different schedule from my primary role? 

Unlike our previous payroll system, Workday is configured to only allow employees to be in one pay group (that is, either biweekly or monthly). This is current best practice as it results in the most accurate tax withholding per Internal Revenue Service (IRS) guidelines and avoids under withholding taxes for employees, which can lead to underpayment penalties. 

How can I minimize my tax liability? 

If you have concerns about the taxes being withheld from your pay, you have the option to adjust your tax withholdings. Unfortunately, the university is not allowed to give tax advice. Given the complexity of tax matters and potential impact on employee finances, we highly recommend that employees consider seeking guidance from a qualified tax advisor.  

Additional Resources: 


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.